<h2>In this position, the Executive Assistant will support BarkleyOKRP's C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, have great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.</h2> <p><strong>Responsibilities</strong></p> <ul> <li>Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.</li> <li>Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level Executives.</li> <li>Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.</li> <li>Coordinate and book travel arrangements—air, transportation, and accommodation—as well as a place on the calendar, and communicate those arrangements with a high level of detail and follow-through.</li> <li>Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.</li> <li>Plan, coordinate, organize, and help at various company/department meetings, events, and celebrations as needed.</li> <li>Have the ability to create and edit presentations and materials.</li> <li>Be easily accessible for after-hours travel, scheduling, and other needs.</li> <li>Pick up deliveries and run errands as needed for both business and personal purposes.</li> <li>Prepare, complete, and reconcile expense and mileage reports in a timely manner.</li> <li>Complete timesheets, both billable and non-billable.</li> <li>Manage emails in the Executive's inbox and respond on behalf of the Executive (multiple emails).</li> <li>Act as the point of contact among executives, partners, and other external partners.</li> <li>Manage information flow in a timely and accurate manner.</li> <li>Must have strong writing and review skills, and demonstrate ability in using Google Applications.</li> <li>Format information for internal and external communication.</li> <li>Prepare agendas and take minutes during meetings.</li> <li>Organize and maintain a digital filing system.</li> <li>Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.</li> <li>Manage sensitive matters with a high level of confidentiality and discretion.</li> <li>Maintain excellent communication and time management skills, with a proven ability to meet deadlines.</li> <li>Ability to function well in a high-pressure, fast-paced environment.</li> <li>Perform additional duties as assigned by executives.</li> <li>Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.</li> <li>Provide hospitality to all guests and help to create a welcoming environment.</li> <li>Assist with special projects/duties as assigned for the overall benefit of the organization.</li> </ul> <p><strong>Qualifications</strong></p> <ul> <li>Proven work experience as an Executive Assistant supporting C-Level Executives or similar roles (3+ years of experience).</li> <li>Tech-savvy, with proficiency in Google Applications and other office productivity tools, and ease of adoption with new software and systems.</li> <li>Experience exercising discretion and confidentiality with sensitive company information.</li> <li>Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.</li> <li>Excellent verbal and written communication skills.</li> <li>Strong ability to execute work with a diversity, equity, and inclusion lens.</li> <li>High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.</li> <li>Make appropriate, informed decisions regarding priorities and available time.</li> <li>Ability to complete a high volume of tasks and projects with little or no supervision.</li> <li>Able to maintain a high level of integrity and discretion in handling confidential information.</li> <li>Highly adaptable, with the ability to switch gears at a moment's notice.</li> <li>Flexible team player prepared to do what it takes to get the job done, versatile, and enjoys a challenge.</li> <li>Able to work under pressure.</li> <li>Flexible hours as dictated by the needs of the business for projects and meetings.</li> <li>Networking and negotiating skills.</li> <li>Multi-tasking.</li> <li>Pay attention to detail.</li> <li>Willingness to learn.</li> </ul> <p class="p1"><span class="s1">The annual gross base salary range is $60,000- $90,000 USD. This range represents the anticipated target salary range for this position. Actual salaries will vary and are based on factors such as a candidate’s qualifications, skills, and geographic location. Salary is one component of