Executive Assistant

<div class="content-intro"><p style="text-align: left;"><span style="font-size: 12pt;">SambaNova is a leader in next-generation AI infrastructure, delivering a full-stack inference platform for customers worldwide. At the core of SambaNova's technology is the RDU (Reconfigurable Dataflow Unit) — a chip built on a dataflow architecture rather than the traditional GPU model. Its decode performance is especially strong for agentic workloads like multi-turn agents, code generation, and long-running applications. RDUs are packaged into SambaRack, rack-scale hardware that lets customers deploy state-of-the-art models with better performance, greater energy efficiency, and faster time to value.</span></p></div><h2><strong>About the Role</strong></h2> <p>SambaNova is hiring an Executive Assistant to support three senior leaders spanning Engineering, G&A (General & Administrative), and Sales. This is a high-trust, high-visibility role for someone who can manage competing priorities across very different functions, keep each leader's calendar and workload running smoothly, and act as a dependable point of coordination between their teams. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-moving, high-growth environment where priorities shift quickly.</p> <h2><strong>Responsibilities</strong></h2> <h3><strong>Calendar & Time Management</strong></h3> <ul> <li>Proactively manage complex, high-volume calendars for three executives across Engineering, G&A, and Sales, resolving scheduling conflicts and prioritizing time against each leader's most pressing commitments.</li> <li>Schedule and coordinate internal and external meetings, all-hands, offsites, and cross-functional reviews, including logistics, agendas, and pre-read materials.</li> <li>Anticipate scheduling needs across time zones and adjust proactively as priorities shift.</li> </ul> <h3><strong>Travel & Expenses</strong></h3> <ul> <li>Book and manage domestic and international travel itineraries, adapting quickly to last-minute changes.</li> <li>Prepare, submit, and reconcile expense reports in a timely manner and in compliance with company policy.</li> </ul> <h3><strong>Communication & Coordination</strong></h3> <ul> <li>Serve as a trusted point of contact between the three executives and their direct reports, peers, and external partners.</li> <li>Draft, proofread, and manage correspondence, presentations, and internal communications on behalf of the executives.</li> <li>Track action items and follow-ups from meetings to ensure timely completion.</li> <li>Exercise sound judgment and discretion when handling confidential and sensitive information across engineering, financial, and sales matters.</li> </ul> <h3><strong>Meeting & Event Support</strong></h3> <ul> <li>Coordinate department meetings, leadership reviews, and team events, including logistics, catering, and materials.</li> <li>Help plan and execute larger organizational events (team offsites, department all-hands) in partnership with other EAs and business partners.</li> </ul> <h3><strong>Cross-Functional Operations</strong></h3> <ul> <li>Partner with other Executive Assistants and business teams to align on shared processes, coverage during absences, and event coordination.</li> <li>Support light project coordination and ad hoc initiatives for each leader, such as tracking OKRs, org planning logistics, or budget documentation.</li> <li>Process purchase orders, invoices, and vendor requests as needed for each supported organization.</li> </ul> <h2><strong>Basic Qualifications</strong></h2> <ul> <li>5+ years of experience as an Executive Assistant or in a similar administrative role, ideally supporting multiple senior leaders simultaneously.</li> <li>Bachelor's degree or equivalent practical experience.</li> <li>Demonstrated ability to manage competing priorities across different functions and stakeholders without dropping details.</li> </ul> <h2><strong>Additional Required Qualifications</strong></h2> <ul> <li>Excellent written and verbal communication skills, with strong judgment on tone and audience across technical, financial, and customer-facing contexts.</li> <li>Highly proficient with Google Workspace or Microsoft Office (calendar, email, docs, slides, spreadsheets) and familiarity with expense and travel management tools (e.g., Concur, Navan).</li> <li>Strong discretion and professionalism when handling confidential business, personnel, and financial information.</li> <li>Comfortable working in a fast-paced, high-growth technology company where priorities can change quickly.</li> <li>Strong organizational skills and follow-through; able to manage multiple workstreams and deadlines independently.</li> </ul> <h2><strong>Preferred Qualifications</strong></h2> <ul> <li>Prior experience supporting leaders in Engineering, Finance/G&A, and Sales organizations, or at a semiconductor, AI infrastructure, or enterprise technology company.</li> <li>Experience coordinating with cross-functional business partners such as Finance, People, IT, and Legal.</li> <li>Experience planning offsites, team events, or department-wide meetings.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p&gt