Workplace Planning Lead

helsing · Munich - Berlin · München, Germany

<h2>Who we are</h2> <div> Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards.  As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.  We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.  </div> <h2>The role</h2> <div>Helsing is growing fast, and our offices must keep pace. As Workplace Planning Lead, you will apply your interior architecture expertise to shape our global office footprint. You will turn headcount plans into seating, space and capacity models across Munich, Berlin and our wider network of sites. Using CAD and capacity planning tools, you will guide expansions, relocations and consolidations. You will work with Workplace Managers, Real Estate colleagues and senior stakeholders so that teams have the space they need to deliver. This is the first global planning layer within our Workplace team, so you will also set the standards, data and ways of working that the function will scale with.</div> <h2>The day-to-day</h2> <ul> <li>Design and maintain CAD space plans and seat and capacity models that keep every office aligned with headcount growth, and deliver space changes at pace across existing locations</li> <li> Forecast workplace demand across all sites, setting the workplace standards, seating strategies and design principles that teams plan against </li> <li> Shape real estate decisions on lease renewals, expansions and consolidations, supplying the occupancy data and capacity insights that inform negotiations and location strategy </li> <li> Plan and deliver new office openings, relocations, fit-outs and closures together with Workplace Managers, so that transitions happen with minimal disruption to teams </li> <li> Create occupancy dashboards and planning models that give leadership a clear view of utilisation, and surface opportunities to use space more efficiently </li> </ul> <h2 id="You’ll-do-great-if-you….3" data-renderer-start-pos="15247">You should apply if you</h2> <ul> <li> Design and plan workspaces as an interior architect, with proven expertise in space, workplace and real estate planning in an international high-growth environment </li> <li> Use CAD tools such as AutoCAD, alongside other capacity planning tools, on a daily basis </li> <li> Deliver office expansions, relocations or workplace transformations from planning through to occupation, adjusting plans quickly as priorities shift </li> <li> Translate business growth and headcount forecasts into practical space requirements, using data and simple models to support well-evidenced decisions </li> <li> Communicate clearly in German and English, and work effectively with stakeholders at every level across multiple locations </li> </ul> Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points. <h2>Nice to Have</h2> <ul> <li> Have applied LLMs or AI-enabled workflows to corporate real estate, planning or operational tasks </li> </ul> <h2>Join Helsing and work with world-leading experts in their fields </h2> <ul> <li> Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns </li> <li> The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meani

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