<p>The Accounts Payable Specialist is responsible for the day-to-day administration and processing of the Accounts Payable function, ensuring invoices, payments, and related transactions are processed accurately, timely, and in accordance with ACOG policies and internal controls.</p> <p>This position works closely with ACOG staff, vendors, and Finance team members to research and resolve payment issues, maintain accurate financial records, and support month-end and year-end reporting requirements. The Accounts Payable Specialist is expected to exercise sound judgment, independently research routine issues, identify discrepancies, and escalate matters when appropriate.</p> <p><strong><span style="font-family: verdana, geneva; font-size: 10pt; color: #ff0000;"><span style="color: #000000; font-family: verdana, geneva;"><span style="font-size: 10pt;">Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.</span></span></span></strong></p> <h4>Duties/Responsibilities:</h4> <ul> <li>Process and review invoices and payment requests to ensure transactions are complete, accurate, appropriately coded, properly approved, and supported by required documentation.</li> <li>Review Accounts Payable transactions for compliance with ACOG policies, established internal controls, approval requirements, and applicable regulatory requirements.</li> <li>Work closely with District Leadership to review and code expense reports for assigned Districts, ensuring compliance with ACOG’s Travel Policy.</li> <li>Ensure that the Accounts Payable processes are controlled and maintained in accordance with ACOG’s policies, internal control specifications, and external reporting requirements (IRS, DC Escheatment, etc.).</li> <li>Maintain the integrity and accuracy of information recorded within ACOG's Accounts Payable and financial systems.</li> <li>Monitor Accounts Payable activity and identify errors, duplicate payments, incorrect coding, missing documentation, or other exceptions before transactions are processed.</li> <li>Research and resolve invoice, payment, vendor, and general ledger discrepancies in a timely manner.</li> <li>Review general ledger accounts impacted by Accounts Payable activity and assist with reconciliations, reclassifications, and corrections as needed.</li> <li>Work collaboratively with departments to ensure invoices and other payment requests are submitted, coded, approved, and processed accurately and timely.</li> <li>Communicate professionally with staff and vendors regarding invoice status, payment questions, documentation requirements, and Accounts Payable procedures.</li> <li>Assist with monthly and year-end close activities, including reconciliations, reports, schedules, accruals, and other Accounts Payable-related financial reporting.</li> <li>Support the annual Form 1099 process, including reviewing vendor information, identifying reportable transactions, gathering information from applicable systems, researching discrepancies, and coordinating with external vendors as necessary.</li> <li>Provide documentation and support for annual financial statement audits, regulatory reviews, and other internal or external audits.</li> <li>Support the development and maintenance of Accounts Payable procedures and recommend opportunities to improve efficiency, accuracy, internal controls, and customer service.</li> <li>Meet established deadlines and complete assignments accurately with limited supervision.</li> <li>Perform other duties as assigned.</li> </ul> <h4>Required Skills/Abilities:</h4> <ul> <li>Strong verbal and written communications skills.</li> <li>Excellent interpersonal and customer service skills with the ability to work effectively with employees, vendors, and ACOG volunteers.</li> <li>Excellent organizational skills and attention to detail.</li> <li>Proficient with Microsoft Office Suite or other related software.</li> <li>Must be attentive to detail and able to perform tasks in a meticulous and thorough manner.</li> <li>Must have the ability to manage multiple priorities and complete tasks with very limited</li> <li>Excellent analytical and problem-solving skills.</li> </ul> <h4>Education and Experience:</h4> <ul> <li>High School Diploma required; Bachelor’s degree in Accounting, Finance, Business Administration or a related field preferred.</li> <li>Minimum of 2 years of relevant experience.</li> <li>Experience using SAP Concur.</li> <li>Experience working in a nonprofit organization is a plus.</li> </ul><div class="content-pay-transparency"><div class="pay-input"><div class="title">Salary Range</div><div class="pay-range"><span>$65,000</span><span class="divider">—</span><span>$75,000 USD</span></div></div></div><div class="content-conclusion"><p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt; color: rgb(0, 0, 0);"><strong>Our Perks</strong></span></p> <p style="margin: 0px;"><span style="font-family: arial, helvetica, sans-serif; font-size: 10pt; color: rgb(0, 0, 0);">Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportun