<h1>Operations Manager </h1> <h2>Orange County Hillel</h2> <h2>Role Overview</h2> <p>Orange County Hillel is seeking a highly organized, proactive, and collaborative Part-Time Operations Manager to help ensure the smooth day-to-day functioning of our organization and Hillel house.</p> <p>This is a hands-on role for someone who enjoys creating order, solving problems, managing details, and making things happen. The Operations Manager will oversee essential administrative, facilities, financial, technology, and event logistics while working closely with the Executive Director, staff, student leaders, vendors, donors, and community partners.</p> <p>From ensuring the Hillel house is welcoming and well-stocked to coordinating major events and strengthening organizational systems, this position plays an important role in creating an environment where students, staff, and the broader community can thrive.</p> <p>The ideal candidate is someone who takes initiative, follows through, communicates well, stays calm when priorities shift, and takes pride in doing the behind-the-scenes work that allows a mission-driven organization to operate at its best.</p> <p>This is an in-person role that requires work on-site at Orange County Hillel's facilities near Irvine, California.</p> <h2>What You’ll Do</h2> <h3>Operations, Facilities & Events</h3> <ul> <li>Oversee the daily operations of the Hillel house, ensuring that spaces are clean, organized, welcoming, secure, and ready for use.</li> <li>Coordinate logistics for meetings, rentals, programs, and events, including weekly Shabbat and holiday dinners, and other large-scale gatherings.</li> <li>Manage event setup, breakdown, and cleanup, coordinating supplies, equipment, food, room arrangements, and other logistics.</li> <li>Maintain inventory of office, program, food, and event supplies and ensure materials are ordered and available when needed.</li> <li>Coordinate building maintenance, repairs, equipment, security, and relationships with vendors and service providers.</li> <li>Manage room reservations, calendars, appointments, and other scheduling needs.</li> <li>Help establish and maintain organized systems for shared spaces, including offices and student areas.</li> </ul> <h3>Administrative & Financial Operations</h3> <ul> <li>Provide day-to-day administrative and operational support to the Executive Director and staff.</li> <li>Support organizational financial administration, including invoice processing, support documentation, and management of Ramp platform.</li> <li>Work closely with the Accountant to ensure timely processing of invoices, payments, expenses, and other financial needs.</li> <li>Maintain accurate digital and physical files, records, service agreements, vendor documentation, and other organizational materials.</li> <li>Help manage donor and institutional funder relationships by supporting communications, documentation, reporting.</li> <li>Respond to general inquiries and help ensure that students, families, donors, vendors, and community members receive a warm and professional welcome.</li> </ul> <h3>Systems & Technology</h3> <ul> <li>Become proficient in Hillel’s organizational systems, including Heart, Ramp, and Little Green Light (LGL).</li> <li>Use Google Workspace, Microsoft Office, Adobe, and other platforms to manage documents, databases, communications, and organizational records.</li> <li>Help evaluate and improve administrative systems, processes, and workflows to increase organizational efficiency.</li> <li>Maintain a high level of accuracy and organization across both digital and physical systems.</li> </ul> <h3>Staff & Student Support</h3> <ul> <li>Provide reliable operational support to staff members, student leaders, and interns.</li> <li>Coordinate the Israel Fellow’s housing, vehicle, phone, and other logistical needs.</li> <li>Partner with staff and students on special projects and organizational initiatives.</li> <li>Work closely with the Executive Director to strengthen internal systems and ensure consistent, effective operations.</li> <li>Take initiative to identify needs, solve problems, and improve the way Hillel operates.</li> </ul> <h2>What This Role Matters</h2> <p>Great Hillel experiences don't happen by accident. They depend on strong systems, thoughtful planning, welcoming spaces, and someone who is paying attention to the details.</p> <p>The Operations Manager is an essential part of making that possible. By keeping our house running smoothly, supporting our staff and students, coordinating events, and strengthening our organizational systems, this role helps create the foundation for a vibrant and connected Hillel community.</p> <p>If you are someone who enjoys making organizations work better, takes pride in being dependable, and wants your work to directly support a meaningful mission, we would love to hear from you.</p> <h2>What You’ll Bring to the Job</h2> <p>You are a doer, organizer, and problem-solver who enjoys keeping things running smoothly. You notice the details, anticipate what needs to happen next, and can move comfortably between strategic thinking and hands-on tasks.</p> <p>You bring:</p> <ul> <li>2-4+ years of experience with operations, administrative work, and/or project management.</li> <li>Strong organizational skills and exceptional attention to detail.</li> <li>Reliability, follow-th