Executive Assistant

<div class="content-intro"><div style="font-family: 'Instrument Sans', 'Segoe UI', Trebuchet MS, Tahoma, sans-serif;"> <p style="line-height: 1.4;">Vast is developing next-generation <strong>space stations and space infrastructure</strong> using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced <strong>Vast Satellite</strong>, a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.</p> <p style="line-height: 1.4;">Headquartered in<strong> Long Beach, California</strong>, and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.</p> </div></div><p>Vast is looking for an <strong>Executive Assistant</strong>, reporting to the<strong> </strong><strong>SVP, Special Projects.</strong><strong> </strong>We are seeking a highly organized and proactive Executive Assistant to support our senior leadership team across Special Projects, National Security, Vast Satellites, and Marketing in managing the day-to-day operations and play a crucial role in providing administrative support, facilitating communication, and contributing to the overall success of our organization and culture. This role will serve as a highly trusted operational partner to a small group of executives, managing day-to-day logistics, enabling cross-functional coordination, and helping increase leadership effectiveness.</p> <p>This will be a <strong>full-time</strong>, <strong>exempt</strong> position located in our <strong>Long Beach</strong> location. </p> <p><strong>Responsibilities: </strong></p> <ul> <li>Act as a central point of contact, facilitating communication between executives, internal teams and external partners</li> <li>Handle sensitive information and matters with a high level of discretion and maintain confidentiality</li> <li>Skillfully manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements</li> <li>Partner with  multiple primary executives to maintain organizational structure, strategic direction, and cross-functional relationships built on trust and partnership.</li> <li>Create opportunities and initiatives to bring department team members together with a goal to further team building and team engagement</li> <li>Organize and execute on potential customer visits and tours to inspire and capture business</li> <li>Help create white glove service for unique exceptional recruiting candidates on-site    </li> <li>Draft, review and send communications on behalf of company executive</li> <li>Prepare and distribute materials for meetings, attend meetings and ensure all documentation is readily available</li> <li>Collaborate with other departments on projects as needed </li> <li>Collaborate with cross-functional stakeholders and other EA’s to ensure meeting requests and VIP visits are well-scoped, and aligned with the executives priorities. </li> <li>Confident to push back when protecting the executives time </li> <li>Track and manage executive expenses and process reimbursements</li> </ul> <p><strong>Minimum Qualifications:</strong></p> <ul> <li>3-5+ years of experience as an Executive Assistant to VP-level  executives in both internal and external/partner/customer environments</li> <li>Advanced proficiency in Google Workspace and Slack</li> <li>Bachelor’s Degree</li> </ul> <p><strong>Preferred Skills & Experience:</strong></p> <ul> <li>Experience supporting executives in a fast space startup environment</li> <li>Experience exercising discretion and confidentiality with highly sensitive company information</li> <li>Ability to effectively manage multiple projects and handle competing deadlines</li> <li>Ability to grow and maintain a network of external Executive Assistants within Vast ecosystem</li> <li>Event and meeting planning  </li> <li>Excellent communication, both written and verbal </li> <li>High level of attention to detail and accuracy</li> <li>Ability to handle multiple tasks and prioritize effectively</li> <li>Strong organizational and time-management skills</li> <li>A passion for fostering a positive work culture</li> <li>Ability to learn and anticipate executive needs </li> <li>Proven ability to be an independent and self sufficient team member — tasks that are handed off get done, no follow-up needed </li> </ul> <p><strong>Additional Requirements:</strong></p>