Timesheet Management • Manage and monitor the timesheet process, addressing issues promptly. • Ensure proper storage and maintenance of timesheets, both electronically and in hard copy. Documentation and Record Keeping • Maintain employees’ Personal Files, ensuring accurate and updated documentation. • Prepare necessary paperwork for new personnel deployment, including Contracts of Employment and other employment forms. • Assist the HR Manager in the Stand Up/Ramp Down process for all employee data. HR Operations • Ensure electronic filing and hard copy filing is always up to date. • Produce demand letters for CR Employees when required. • Liaise with local national employees on employee relations matters when necessary. Regulatory Compliance • Keep the HR Manager informed of changes in HR regulations within FI & KRG regions. • Ensure compliance with HR regulations and professional representation of Control Risks. Confidentiality and Security • Uphold confidentiality with sensitive information and implement security measures for data storage. Recruitment and Onboarding • Assist in the recruitment process, including coordinating job postings, reviewing resumes, and scheduling interviews. • Facilitate the onboarding process for new hires, ensuring accurate completion of all required paperwork. Employee Record Management • Maintain accurate and up-to-date employee records, ensuring compliance with company policies and regulations. • Monitor and track employee leave, maintaining accurate records and timely communication. General HR Support & Additional Duties • Respond to employees’ queries and provide general support. • Perform any other duties assigned by the line manager. Requirements Essential • Bachelor’s degree in human resources, Business Administration, or related field. • Proven experience in HR administration or similar roles. • Strong administrative and organizational skills. • Excellent written and verbal communication skills. • Familiarity with HRIS (Human Resources Information System). • Understanding of labour laws, regulations, and HR compliance. • Proficiency in MS Office (Word, Excel, PowerPoint) and relevant software. • Attention to detail and ability to handle sensitive information with discretion. Preferred • Additional certifications in Human Resources. • Previous experience in multinational organizations. • Knowledge of recruitment processes and onboarding procedures. • Experience with employee relations and conflict resolution. • Cultural sensitivity and awareness. • Familiarity with onboarding procedures and training coordination. Qualifications and Specialist Skills • Recruitment Support: Coordination of job postings, resume screening, and interview scheduling. • Onboarding and Offboarding: Facilitation of onboarding processes, including documentation and training coordination. • Employee Record Management: Maintenance of accurate and up-to-date employee records. • Conflict Resolution: Basic understanding of conflict resolution principles. • Cultural Sensitivity: Awareness and ability to navigate cultural differences. • Timesheet Management: Managing and monitoring of timesheet processes. Benefits • Competitive salary. • As an equal opportunities’ employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.