<div data-page-id="R66cd4zyxo8jitxemQclnOblgGb" data-lark-html-role="root" data-docx-has-block-data="false"> <div class="ace-line ace-line old-record-id-Qhwtd8PxOoWz4mxxkDnlALIrgAf"><strong>About Abaka AI</strong></div> <div class="ace-line ace-line old-record-id-CdWzdV0Cho2A2xx5ApXltOukgYg">Abaka AI is built on one mission: to be the world’s most trusted data partner for AI companies. More than 1,000 industry leaders across Generative AI, Embodied AI, and Automotive AI rely on us to power their data pipelines. With our headquarters in Silicon Valley—and teams in Paris, Singapore, and Tokyo—we support global partners with fast, reliable, and scalable data solutions.</div> <div class="ace-line ace-line old-record-id-PqAldWzUtoGAn5xnpHQlYLQPgKZ">Our offerings include a diverse catalog of off-the-shelf datasets—including image, video, multimodal, reasoning, and 3D data—as well as comprehensive data collection and annotation services. Whether teams need raw data, curated datasets, or full-cycle data engineering, Abaka AI provides the foundation for building high-performance AI systems.</div> <div class="ace-line ace-line old-record-id-XCVJdcYlfocOUfxqTjSlF1pYggf"> </div> <div class="ace-line ace-line old-record-id-KmNMdQQH5ofqorxbvP2lxB2lgCh"><strong>About the Role</strong></div> <div class="ace-line ace-line old-record-id-SPC5dXETOoJF2Exos9rl8Sx4gqd">As the Event Marketing Associate, you’ll help plan and run Abaka AI’s events program, from leading AI and research conferences like NeurIPS, ICLR, CVPR, COLM, and SIGGRAPH to the customer dinners, happy hours, and community meetups we host ourselves.</div> <div class="ace-line ace-line old-record-id-DNs6dtnECoPxRFxkvUPl5raDgNd">Your main responsibilities will be managing event logistics, coordinating with vendors, keeping timelines and budgets on track, and working on-site to make sure every event goes smoothly. You’ll also help drive attendance, capture leads, and put together post-event reports that measure the impact of each event on pipeline and brand awareness.</div> <div class="ace-line ace-line old-record-id-VvDedHEVroNkZFx2ejQl4HeYgag">You’ll work closely with our GTM Lead and with other teams, such as business development, engineering, and design, to understand their goals and build event experiences that support them. You’ll have a designer to help with booth assets, signage, and event collateral. Design skills aren’t required, but a keen eye for aesthetics is a plus.</div> <div class="ace-line ace-line old-record-id-QbGUdJrqIokA2sxTXTAlcfLJgEb">To succeed in this role, you should be extremely organized, calm under pressure, and comfortable owning many details at once. You don’t need to be an AI expert on day one, but you should be curious about the AI / LLM space and excited to learn it.</div> <div class="ace-line ace-line old-record-id-UsSQdVUhYooWOaxgSfAl7wHIgQf">Our team is global, and you’ll often coordinate events across time zones with colleagues in Paris, Singapore, and Tokyo. You should be able to adapt your communication style to work well with people from different backgrounds and cultures.</div> <div class="ace-line ace-line old-record-id-AYgCdn9qDoDi8sxJPcKlWJfggSf"> </div> <div class="ace-line ace-line old-record-id-LsOkdS3Rhov0ljxYraGluvXXglh"><strong>Responsibilities</strong></div> <ul class="list-bullet1"> <li class="ace-line ace-line old-record-id-NxrndV0l7oYjsSxtFxXleslOgQc" data-list="bullet"> <div>Plan and run logistics for Abaka AI’s presence at leading AI and research conferences (e.g. NeurIPS, ICLR, CVPR, COLM, SIGGRAPH), including booth setup, international shipping, travel, and run-of-show.</div> </li> <li class="ace-line ace-line old-record-id-K8G8dL3qBoaQGuxd6Pil0U83gnh" data-list="bullet"> <div>Organize hosted events such as customer dinners, happy hours, and community meetups, from venue sourcing to guest list to day-of execution.</div> </li> <li class="ace-line ace-line old-record-id-S2b7dewleoi9gSxWQMQlr0iLgWf" data-list="bullet"> <div>Manage vendors, including venues, booth builders, caterers, swag suppliers, and printers. Collect quotes, negotiate, and handle contracts and invoices.</div> </li> <li class="ace-line ace-line old-record-id-D3BRdL24IowjOxxnaxmlEljvgie" data-list="bullet"> <div>Build and maintain event timelines and budgets, and keep stakeholders updated on deadlines and spend.</div> </li> <li class="ace-line ace-line old-record-id-AsYQdiuPGo2Ux2xeZ0Pl0ERdgEf" data-list="bullet"> <div>Work with business development and marketing to drive attendance through invite lists, registration pages on platforms like Luma, email invites, and social promotion.</div> </li> <li class="ace-line ace-line old-record-id-GwVjdE4s4oI9uwxU9odloBDGggc" data-list="bullet"> <div>Work on-site at events: set up and tear down, staff the booth, check in guests, and solve problems as they come up.</div> </li> <li class="ace-line ace-line old-record-id-MSYedjjDBo1zzsxFiKXlfqhSgkh" data-list="bullet"> <div>Capture and upload leads to the CRM (HubSpot or Salesforce) after each event, and report on attendance, pipeline, and ROI.</div> </li> <li class="ace-line ace-line old-record-id-DYVAdOLhHoILzdxzBGplex7Mghe" data-list="bullet"> <div>Manage inventory of booth materials, signage, and branded merchandise, and work with our designer on new event assets.</div> </li> <li class="ace-line ace-line old-record-id-Yh60d7nXKoHmHzxT4oQlI2Xag7x" data-list="bullet"> <div>Research the AI events landscape and recommend which conferences and community events we should attend, sponsor, or host.</div> </li> </ul> <div c