<div class="content-intro"><p><strong>About Nebius:</strong></p> <p>Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.</p> <p>Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.</p> <p>Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.</p></div><p><strong>The Role:</strong><br><br>Nebius is growing quickly in Asia Pacific and Japan, and our Singapore office is the regional base for our go-to-market team. We are looking for a senior Executive Assistant and Office Manager who will be the right hand to the APJ General Manager, the operational backbone of the Singapore office, and a trusted partner to the Sales and GTM teams on the ground.<br><br>This is a hybrid role with three equal pillars: high-level executive support, hands-on office and workplace management, and day-to-day commercial support for the in-region sales and GTM organisation. You will free the GM to focus on growing the business, help the sales team move faster, and make sure colleagues and visitors experience a well-run, welcoming workplace.<br><br><strong>Responsibilities:</strong><br><br><strong>Executive support to the APJ General Manager</strong></p> <ul> <li>Manage the GM's calendar, prioritising meetings across APJ, EMEA and US time zones.</li> <li>Coordinate complex regional and international travel, including itineraries, visas, expenses and logistics.</li> <li>Prepare meeting materials, agendas, briefing notes and follow-up actions.</li> <li>Screen and manage correspondence, acting as a trusted point of contact for internal and external stakeholders, including customers, partners and senior visitors.</li> <li>Support the GM's leadership meetings, offsites, customer events and regional business reviews.</li> <li>Handle expense reports, invoices and other administrative tasks for the GM.</li> <li>Handle confidential information with the highest level of discretion.</li> </ul> <p><strong>Sales and GTM team support</strong></p> <ul> <li>Act as the first point of contact for the Singapore-based Sales, Partnerships and GTM teams, coordinating requests for information and support.</li> <li>Support CRM hygiene (Salesforce/HubSpot): data entry, report generation and pipeline tracking, in partnership with Sales Operations.</li> <li>Coordinate the preparation of proposals, contracts and client-facing materials, and liaise with Finance, Legal and Operations on order processing and accuracy.</li> <li>Assist with weekly and monthly sales performance reports, dashboards and KPI tracking, and help prepare leadership presentations.</li> <li>Organise customer meetings, executive briefings, workshops and on-site visits, including room, catering, hospitality and visitor logistics.</li> <li>Plan and run team events, offsites, kick-offs and regional GTM gatherings.</li> <li>Support onboarding of new sales and GTM hires, including desk, access, equipment, system access, training schedules and materials.</li> <li>Manage team communication channels (email, Slack) for announcements and updates, and provide ad-hoc support for strategic initiatives.</li> </ul> <p><strong>Office management and operations</strong></p> <ul> <li>Oversee the day-to-day operations of the Singapore office.</li> <li>Manage relationships with landlords, building management and service providers, holding them to agreed service levels.</li> <li>Coordinate maintenance and facilities issues, and escalate and resolve them promptly.</li> <li>Manage office access, visitor protocols, and mail and courier handling.</li> <li>Support seating plans, space usage and small-scale office improvements as the team grows, including future expansion or relocation planning.</li> </ul> <p><strong>Safety, security and compliance</strong></p> <ul> <li>Maintain a safe, secure and compliant office, including emergency procedures, fire safety, first aid and evacuation drills.</li> <li>Coordinate with building management on security and access control.</li> <li>Support business continuity and incident response for the Singapore office.</li> <li>Keep records and documentation in line with local regulations (including MOM requirements) and Nebius policies.</li> </ul> <p><strong>Employee experience</strong></p> <ul> <li>Create a welcoming environment for colleagues and visitors, from arrival to day-to-day service.</li> <li>Host visits from global colleagues and coordinate their travel and workplace needs.</li> <li>Partner with HR and IT on new joiner readiness.</li> <li>Collect feedback and suggest improvements to the workplace experience.</li> </ul> <p><strong>Budget, vendors and reporting</strong></p> <ul> <li>Manage the Singapore office budget, including purchase orders, invoice processing, cost tracking and forecasting support.<