<p> </p> <p><span style="font-family: helvetica, arial, sans-serif;">Are you ultra-organized and detail oriented? Do you take a proactive approach and like to stay one step ahead? Do you want to be part of an amazing office culture with a successful and rapidly growing organization?</span></p> <p><span style="font-family: helvetica, arial, sans-serif;">If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, The Design/Build Experts.</span></p> <p><span style="font-family: helvetica, arial, sans-serif;">We are looking for an energetic administrative professional to join our team in New York City. You’ll support a team of Construction Project Managers and have an integral role in keeping our projects running smoothly!</span></p> <ul> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Event Planning/Coordination, such as ground breaking events and some office events, as needed</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Maintain various lists for Project Managers including job list for each region, subcontract tracking lists</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Make travel arrangements when necessary</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Take a lead role in upholding our work hard/play hard company culture</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Back up front desk and reception</span></li> </ul> <p>Qualifications:</p> <ul> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">2-5 years of related project administration experience, construction industry experience a plus</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">College degree preferred</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Experience working in Vista, Procore or similar accounting/ERP system preferred</span></li> <li style="font-family: helvetica, arial, sans-serif;"><span style="font-family: helvetica, arial, sans-serif;">Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred</span></li> </ul> <p> </p> <p> </p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p><span style="font-size: 14px;">This represents typical base compensation for the role. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.</span></p></div><div class="title">Pay Range</div><div class="pay-range"><span>$70,000</span><span class="divider">—</span><span>$75,000 USD</span></div></div></div><div class="content-conclusion"><p><span style="font-size: 10pt;"><strong>MAKE YOUR MOVE</strong></span></p> <p><span style="font-size: 10pt;">We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed ove