<p>Thanks for your interest in Oklo! We are searching for a <strong>Junior</strong> <strong>Office Manager</strong> to join our Groves-based team.</p> <p><strong>Position Description</strong></p> <p>The Junior Office Manager supports day-to-day operations at the Groves workplace, enabling the visitor experience, as well as helping keep the office organized, functional, secure, and welcoming. Working closely with Facility Launch & Operations Support, this role assists with visitor experiences and logistics, supplies, onboarding, vendor visits, and other routine workplace needs so employees can focus on their work.</p> <p>The Junior Office Manager also provides onsite support for office and facility requests. This role helps document requests, coordinate schedules and access, share updates, and follow up on assigned tasks. Facility Launch & Operations Support and the appropriate functional owners guide facility projects, specialized work, approvals, and decisions outside the scope of this junior role.</p> <p>The Junior Office Manager will partner closely with Oklo’s Business Operations, People, Media and Comms, IT, Finance, Security, and Environmental Health and Safety teams to support consistent company-wide processes at the Groves location.</p> <p><strong>Specific responsibilities may include:</strong></p> <h3><strong>Front Office & Communications</strong></h3> <ul> <li>Welcome visitors and coordinate site access in accordance with Oklo’s security requirements.</li> <li>Manage incoming and outgoing mail, shipping, office communications, and shared workplace information.</li> <li>Respond to routine office requests and direct questions that need specialized support to the appropriate team.</li> </ul> <h3><strong>People & Culture Support</strong></h3> <ul> <li>Coordinate the workplace portions of employee onboarding and offboarding, including workspaces, equipment, badges, and office orientation.</li> <li>Lead in efforts to support and improve the facility experience for visitors.</li> <li>Contribute to the facility’s educational elements through the lens of graphic design and human factors.</li> <li>Assists with onsite logistics for meetings, employee events, workplace activities, and site tours, including scheduling, visitor communications, space setup, refreshments, access coordination, and day-of support.</li> <li>Help create a welcoming, inclusive, and productive workplace experience.</li> </ul> <h3><strong>Facilities & Vendor Coordination</strong></h3> <ul> <li>Help keep office and common areas organized, functional, and ready for use by checking spaces regularly and reporting issues.</li> <li>Support Facility Launch & Operations Support with vendor visits by gathering quotes, organizing invoices for review, and following up on routine service requests.</li> <li>Log maintenance needs involving HVAC, electrical, plumbing, janitorial service, furniture, equipment, access controls, and other building services, then route them to the appropriate team or provider.</li> <li>Help collect scopes of work and required approvals, arrange site access once work is approved, and keep records of maintenance, inspections, and repairs up to date.</li> <li>Assist with routine onsite tasks, such as basic furniture moves and equipment checks. Help with cable connections or device restarts only when authorized and directed by the responsible team.</li> <li>Support larger office improvements and equipment installations by preparing spaces, helping vendors access the site, and sharing schedule updates with affected employees.</li> </ul> <h3><strong>Cross-Functional Facilitation</strong></h3> <ul> <li>Support Facility Launch & Operations Support by helping connect onsite and remote employees, service providers, and the appropriate Oklo teams during facility-related work.</li> <li>Provide basic onsite assistance under the direction of the responsible team when work requires specialized expertise or approval.</li> <li>Help maintain records of ongoing work, including the request, owner, required approvals, schedule, and current status.</li> <li>Share approved schedules, outages, access restrictions, safety requirements, and project updates with affected employees.</li> <li>Follow up on assigned requests and promptly flag delays, unclear ownership, unexpected conditions, or safety concerns to Facility Launch & Operations Support.</li> <li>Route proposed work affecting specialized spaces, building systems, equipment, or IT infrastructure to the appropriate Oklo team for review before work begins.</li> </ul> <h3><strong>Supplies & Asset Management</strong></h3> <ul> <li>Order and maintain office, kitchen, conference-room, and other general workplace supplies.</li> <li>Track office equipment, furniture, keys, badges, and workplace assets in partnership with the appropriate Oklo teams.</li> <li>Coordinate the delivery, placement, inventory, and return of general workplace and technology equipment.</li> <li>Identify opportunities to improve vendor service, purchasing, and cost efficiency.</li> </ul> <h3><strong>Finance, Safety & Compliance Support</strong></h3> <ul> <li>Help prepare purchase requests and invoices for review, keep basic office expense records, and gather receipts for assigned corporate-card transactions.</li> <li>Maintain organized facili