Legal Assistant

<p><em>Are you the type of person who keeps things organized, follows through on details, and ensures nothing falls through the cracks?</em></p> <p><em>Do you take pride in supporting a team by making sure communication, documents, and scheduling are handled accurately and efficiently?</em></p> <p><em>Are you someone who notices when something is missing, unclear, or about to become a problem: and addresses it before it impacts the team or the client?</em></p> <p><strong>Final question:</strong> When faced with a challenge, do you get <em>excited</em> or run away?</p> <p> </p> <p><strong>** IMPORTANT: TO APPLY **</strong></p> <p><strong>If you have any questions, please email recruit@crisp.co only.</strong></p> <ul> <li>Please do not reach out through our website's contact information (telephone, email, or web chat) or via direct messaging on any social media platform.</li> </ul> <p><strong>To Apply: Submit your application by clicking the "Apply" button and applying on the Crisp Recruit page that opens.</strong></p> <p><strong>**RECRUITERS DO NOT CONTACT**</strong></p> <p> </p> <p>At Lopez Law Group, we are committed to providing top-tier legal services with a focus on integrity, professionalism, and client empowerment. Based in St. Petersburg, Florida, our team is dedicated to delivering exceptional and affordable legal solutions to individuals and families facing a wide range of legal challenges. We take pride in offering comprehensive support and personalized guidance to help our clients navigate even the most complex matters with confidence.</p> <p>We are building a law firm that operates with strong systems, clear expectations, and team members who take pride in their work and ownership of their responsibilities.</p> <p>With that being said, we are looking for a <strong>Legal Assistant</strong> who will serve as a central administrative support role within the firm.</p> <p>This role assists attorneys, paralegals, and operational leadership by ensuring administrative tasks, client communication coordination, scheduling, and case documentation are handled with precision and discipline.</p> <p>The Legal Assistant plays a critical role in maintaining organization across the firm and helping ensure that communication, documentation, and workflow tasks are executed reliably.</p> <p>While this role is administrative in nature, it requires a high level of professionalism, attention to detail, and proactive thinking. The right candidate understands that strong administrative execution directly impacts the quality of legal service delivered to clients.</p> <p> </p> <p><strong>What You’ll Do:</strong></p> <p><strong>Client Communication & Coordination:</strong></p> <ul> <li>Monitor incoming client communications and ensure inquiries are acknowledged and routed to the appropriate attorney or paralegal.</li> <li>Assist with scheduling consultations, client meetings, hearings, and internal case discussions.</li> <li>Help maintain proactive client communication by coordinating updates and ensuring clients are not left waiting for responses.</li> <li>Support attorneys and paralegals by gathering client documents and information necessary for case progress.</li> </ul> <p><strong>Administrative Case Support:</strong></p> <ul> <li>Assist attorneys and paralegals with administrative tasks related to case preparation and case management.</li> <li>Prepare and organize documents for signatures, client delivery, and internal review.</li> <li>Coordinate document collection from clients and maintain accurate case file records.</li> <li>Ensure administrative components of case workflows are completed accurately and on time.</li> </ul> <p><strong>File Management & Documentation:</strong></p> <ul> <li>Maintain organized digital case files in accordance with firm file structure and naming standards.</li> <li>Ensure documents are properly saved, labeled, and accessible within the firm’s document management systems.</li> <li>Assist with new matter setup, including ensuring correct client information and documentation are entered into firm systems.</li> <li>Log communications, case updates, and administrative activities within the firm’s case management platform.</li> </ul> <p><strong>Scheduling & Calendar Management:</strong></p> <ul> <li>Coordinate attorney and legal team calendars to schedule meetings, consultations, hearings, and internal case discussions.</li> <li>Ensure attorneys and staff have the correct documents and materials prepared for scheduled meetings.</li> <li>Help manage scheduling conflicts and ensure client appointments are handled professionally.</li> </ul> <p><strong>Operational Support:</strong></p> <ul> <li>Assist the firm’s operational leadership in maintaining administrative workflows and task coordination.</li> <li>Help track administrative tasks and ensure follow-ups are completed in a timely manner.</li> <li>Identify administrative gaps or workflow issues and communicate them so they can be addressed quickly.</li> </ul> <p><strong>What We’re Looking For:</strong></p> <p><strong>Experience:</strong></p> <ul> <li> <p>2+ years of experience wor