<p><strong>Mission Brief </strong></p> <p><span class="NormalTextRun SCXW151277314 BCX8">As Executive Assistant, you will be an integral part of the CEO Office and act as the organizational backbone <span class="TextRun SCXW28721873 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW28721873 BCX8">for our senior leadership</span></span>. You will manage priorities, coordinate </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW151277314 BCX8">stakeholders</span><span class="NormalTextRun SCXW151277314 BCX8"> and ensure smooth execution across a demanding and dynamic schedule.</span></p> <p>Your Role in Our Space Mission: </p> <ul> <li><span data-contrast="auto">Managing complex calendars, meetings, priorities and key deadlines, proactively resolving conflicts and anticipating upcoming needs</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Coordinating internal and external meetings with members of the Executive Leadership Team, senior stakeholders and key partners</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Preparing meetings, agendas and briefing materials and ensuring effective follow-up on decisions, commitments and action items</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Keeping track of key commitments, open topics and follow-ups across the CEO Office</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Coordinating information and inputs from different functions to ensure the Chief of Staff is well prepared for meetings and decisions</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Supporting the preparation and coordination of internal presentations, reports and management materials</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Organizing CEO Office routines, leadership formats, travel and selected company-wide meetings</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Providing hands-on support for selected initiatives and special projects led by the Chief of Staff</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Ensuring that information, decisions and follow-ups flow efficiently between the CEO Office and the wider organization</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Identifying organizational gaps or bottlenecks and proactively helping resolve them</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Handling confidential and sensitive information with the highest level of discretion</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Continuously improving processes and ways of working within the CEO Office</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> </ul> <p><strong>Qualification Checklist </strong></p> <p><span class="NormalTextRun SCXW151277314 BCX8"><span class="TextRun SCXW119803115 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW119803115 BCX8">You are exceptionally organized, </span><span class="NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW119803115 BCX8">reliable</span><span class="NormalTextRun SCXW119803115 BCX8"> and proactive. You enjoy enabling a senior leader to </span><span class="NormalTextRun SCXW119803115 BCX8">operate</span><span class="NormalTextRun SCXW119803115 BCX8"> at their best, creating structure around a demanding schedule and working confidently with people across </span><span class="NormalTextRun SCXW119803115 BCX8">different functions</span><span class="NormalTextRun SCXW119803115 BCX8"> and levels of seniority.</span></span><span class="EOP Selected SCXW119803115 BCX8" data-ccp-props="{"201341983":0,"335559739":100,"335559740":252}"> </span></span></p> <ul> <li><span data-contrast="auto">Several years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role; experience in an Executive or CEO Office is a strong advantage</span><span data-ccp-props="{"201341983":0,"335559685":317,"335559739":0,"335559740":252,"335559991":173}"> </span></li> <li><span data-contrast="auto">Excellent organ