<h1>Procurement & Vendor Management Manager</h1> <p><strong>RapidFort | Palo Alto / San Francisco Bay Area — Hybrid</strong></p> <p><strong>Department:</strong> Finance<br><strong>Reports to:</strong> VP of Finance<br><strong>Employment type:</strong> Full-time, Exempt<br><strong>Base salary:</strong> $145,000–$165,000 annually<br><strong>Target bonus:</strong> 10% of base salary<br><strong>Equity:</strong> Eligible for stock options based on level and experience</p> <h2>About RapidFort</h2> <p>RapidFort is a cybersecurity company helping organisations secure their software supply chains, reduce vulnerabilities, and minimise the attack surface of containerised applications.</p> <p>As we grow, we are looking for a hands-on Procurement & Vendor Management Manager to build and manage the processes behind our purchasing, vendor relationships, and commercial commitments.</p> <h2>The Opportunity</h2> <p>You will own the vendor lifecycle—from sourcing and negotiation through contracting, onboarding, renewals, performance monitoring, and offboarding.</p> <p>Reporting to the VP of Finance, you will partner with IT, Security, Legal, Accounting, and department leaders to help RapidFort make informed purchasing decisions, strengthen financial controls, and get greater value from its vendor relationships.</p> <p>This role combines strategic negotiation with day-to-day execution. You should be comfortable building processes in a growing technology company and personally managing the details that keep purchasing and vendor operations running smoothly.</p> <h2>What You Will Do</h2> <h3>Procurement & Strategic Sourcing</h3> <ul> <li> <p>Manage purchasing across software, cloud infrastructure, professional services, consulting, recruiting, marketing, facilities, and other operating needs.</p> </li> <li> <p>Partner with department leaders to define requirements, evaluate vendors, and assess commercial options.</p> </li> <li> <p>Lead competitive bids, requests for proposals, pricing comparisons, and vendor selection processes where appropriate.</p> </li> <li> <p>Negotiate pricing, discounts, payment terms, contract duration, renewal provisions, and termination rights.</p> </li> <li> <p>Identify opportunities to consolidate vendors, eliminate duplicate spending, and improve commercial value.</p> </li> </ul> <h3>Vendor & Contract Management</h3> <ul> <li> <p>Establish and maintain a central vendor and contract register covering business owners, contract values, payment terms, approval status, renewal dates, and notice deadlines.</p> </li> <li> <p>Maintain an organised repository of agreements, statements of work, order forms, amendments, and supporting vendor documentation.</p> </li> <li> <p>Work with business owners to monitor vendor performance and address service or commercial issues.</p> </li> <li> <p>Coordinate vendor offboarding and contract termination with the appropriate internal teams.</p> </li> </ul> <h3>Renewals & SaaS Spend</h3> <ul> <li> <p>Own the company-wide renewal calendar and implement a 90/60/30-day review process for material contracts.</p> </li> <li> <p>Review business need, utilisation, license counts, and spending before renewal decisions.</p> </li> <li> <p>Renegotiate agreements and coordinate reductions or cancellations where appropriate.</p> </li> <li> <p>Prevent unintended automatic renewals and ensure contractual notice deadlines are met.</p> </li> <li> <p>Partner with IT and Security on SaaS, cloud, and technology purchasing decisions.</p> </li> </ul> <h3>Purchasing Controls & Vendor Onboarding</h3> <ul> <li> <p>Build a scalable purchasing workflow covering business justification, budget verification, procurement review, required Security and Legal reviews, financial approval, contract execution, and vendor setup.</p> </li> <li> <p>Establish purchasing thresholds, approval requirements, and purchase order processes where appropriate.</p> </li> <li> <p>Coordinate vendor onboarding and collect required contracts, tax forms, insurance certificates, payment terms, and other supporting documentation.</p> </li> <li> <p>Ensure banking information is collected through approved secure processes.</p> </li> <li> <p>Escalate purchasing exceptions to the VP of Finance.</p> </li> </ul> <h3>Finance & Accounting Coordination</h3> <ul> <li> <p>Reconcile vendor records with accounting and accounts payable systems to identify missing documentation or unapproved purchases.</p> </li> <li> <p>Provide Accounting with executed agreements, payment schedules, and changes in contractual commitments.</p> </li> <li> <p>Identify prepaid and multi-period agreements and support vendor-spend forecasting.</p> </li> <li> <p>Maintain clear coordination between Procurement and Accounting, with Accounting retaining responsibility for transaction recording and approved payments.</p> </li> </ul> <h3>Customer Setup & Portal Administration</h3> <ul> <li> <p>Partner with Sales, Finance, and Accounting to set up customers in internal systems and external procur