<div class="content-intro"><p>Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others, we’re looking for exceptional talent to reimagine the way the world works.</p></div><h2><strong>About the Role</strong></h2> <p>We are seeking a proactive, detail-oriented, and high-energy <strong>Office Coordinator</strong> to oversee the day-to-day functions, facilities, and workplace culture of our <strong>Bangalore offices</strong>.</p> <p>Reporting directly to the Office Manager, you will be the heartbeat of our local workspace—ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!</p> <p><strong>Working days</strong> - 6 days/week</p> <h2><strong>Key Responsibilities</strong></h2> <h3><strong>🏢 Facilities & Office Operations</strong></h3> <ul> <li><strong>Daily Functions:</strong> Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.</li> <li><strong>Vendor & Supply Management:</strong> Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.</li> <li><strong>Ticketing & Support:</strong> Provide timely, high-quality responses to internal service requests assigned to the facilities queue.</li> </ul> <ul> <li><strong>Space Planning:</strong> Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.</li> <li><strong>Cross-Functional Support:</strong> Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.</li> </ul> <h3><strong>🎉 Culture & Employee Engagement</strong></h3> <ul> <li><strong>Cultural Stewardship:</strong> Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.</li> </ul> <h2><strong>Who You Are</strong></h2> <h3><strong>🎓 Experience & Qualifications</strong></h3> <ul> <li><strong>Experience:</strong> Minimum of<strong> 3 to 6 years of experience</strong> in office administration, facilities coordination, events or workplace operations.</li> <li><strong>Team Player:</strong> Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.</li> <li><strong>Tech Savvy:</strong> Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.</li> </ul> <h3><strong>🛠️ Key Skills</strong></h3> <ul> <li><strong>Proactive Problem-Solving:</strong> You don't wait to be told what to do—you anticipate floor needs and solve issues before they arise.</li> <li><strong>Attention to Detail:</strong> An eagle eye for organization, cleanliness, and operational efficiency.</li> <li><strong>Communication:</strong> Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.</li> <li><strong>Prioritization:</strong> Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.</li> <li><strong>Customer Service & Collaboration:</strong> A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.</li> </ul> <h3><strong>What We Offer</strong></h3> <ul> <li>A vibrant, collaborative, and supportive work culture.</li> <li>Opportunity to shape the daily workplace experience of a growing team.</li> <li>Clear mentorship and growth under an experienced Office Manager.</li> <li>Competitive compensation and benefits.</li> </ul> <p> </p><div class="content-conclusion"><p><strong><span style="font-size: 14pt;">Our Values </span></strong></p> <ul> <li> <p><strong><span style="text-decoration: underline;">Empathy, Trust & Candor</span><br></strong>We put ourselves in the shoes of our colleagues and customers and don’t shy away from uncomfortable conversations, instead building trust through honest and direct feedback.</p> </li> <li> <p><strong><span style="text-decoration: underline;">Bias for Action</span><br></strong>We practice high-velocity decision-making, clear-eyed that we often operate with incomplete information. Growing quickly means it’s OK to be wrong, so long as we learn from our mistakes and course correct!</p> </li> <li> <p><strong><span style="text-decoration: underline;">